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Libraries: access procedures - From September 1 mandatory Green Pass

#IoRestoaCasa (Istayhome): remote-access services and resources

Open access publishing

For any queries or further info write to: unifi-care@sba.unifi.it

We inform you that:
- Regarding Springer contract on October 15 the APCs provided for in the contract for Open Access for the year 2021 are exhausted.
- Regarding Wiley contract the APCs for Open Access probably will end towards the end of November.
- For Emerald contract the available vouchers are about to be exhausted and that there are no guarantees from this moment on the possibility of publication in OA until December 31st.

It will again be possible to publish in OA with no additional costs for the authors starting from January 2022.

The University of Florence has joined the transformative contracts signed in Italy by Care-Crui with the publishers ACS, Cambridge University Press, De Gruyter, Emerald, Springer, and Wiley, with the formula “Read and Publish”, in addition to an international project, SCOAP3, which is also aimed at allowing open access (OA) publications without money contributions from the authors.

According to this new economic model, the expenditure incurred by academic institutions for the consultation of scientific journals is also extended to cover open access publishing (read & publish) by authors affiliated with such institutions, therefore they are no longer required to pay the so-called APCs (Article processing charge).

The OA option only applies to hybrid journals, that is to journals that publish with closed access but provide for the payment of APC to provide free access to individual published articles, not to Gold Open Access journals, that is to say to journals that already provide free access to all articles and published content.
The exception is the Cambridge University Press contract, so the OA option applies to both fully open access (Gold OA) and hybrid journals.

To be able to use the OA option, the corresponding author or any of the contributing authors must belong to one of the following categories:

  • Tenured teaching and research staff
  • Fixed-term researchers
  • Technical administrative staff
  • PhD students 
  • Specialization schools students 
  • Research grant holders 

The characteristics of the national transformative contracts signed in Italy by Care-Crui to which the University of Florence participates are summarized below according to each publisher.

 

ACS - American Chemical Society

Duration of the contract: four years (2020-2023)

Contract terms and conditions: the costs incurred by the University for the consultation of periodicals also cover those for open access publications by affiliated authors. The number of tokens (articles) OA set out in the contract does not provide for a pre-established distribution between the participating institutions and is not unlimited, although it will increase during the four years until the total estimated requirements per contract year are covered.

Accessible content: the ACS contract provides access to the entire collection of electronic journals of the publisher (All Pubs package)

Where one can be published: All authors affiliated with the University of Florence have the possibility to publish with open access in all the hybrid journals of the publisher, with the exception of the full open-access journal ACS Omega, according to the modalities and the details that can be consulted on the publisher's website

Open access management: to submit the article to the chosen journal, the corresponding author must correctly select the affiliation to Unifi and use their institutional email address (@unifi.it), indicating also, if possible, their own ORCID. After the peer review phase, the corresponding author is informed of the existence of an agreement with the University that allows publishing the article accepted in open access mode without additional costs to the authors and is invited to choose whether to publish in closed or open access mode (OA option).

Once this choice has been communicated to the publisher, the publisher ‘holds the article pending’ until it receives confirmation of the affiliation of the corresponding author by the University Library System; once the confirmation has been received, the process of publication of the article in OA mode is initiated, without additional costs.

Types of articlesno restrictions 

Who bears the costs? The University Library System

Cambridge University Press (CUP)

Duration of the contract: three-year (2020-2022)

Contract terms and conditions: the costs incurred by the University for the consultation of periodicals also cover those for open access publications by affiliated authors. It is possible to publish an unlimited number of articles in OA.

Accessible content: The CUP contract provides access to the titles of electronic periodicals included in the Cambridge Core Collection

Where one can publish: All the authors affiliated to the University of Florence have the possibility to publish with open access in the journals, both hybrid and Gold Open Access, which are part of the Full Journal Package, according to the modalities and the details that can be consulted on the publisher's website

Open access management: to submit the article to the chosen journal, the corresponding author must correctly select the affiliation to Unifi and use their institutional email address (@unifi.it), indicating also, if possible, their own ORCID. After the peer review phase, the corresponding author is informed of the existence of an agreement with the University that allows publishing the article accepted in open access mode without additional costs to the authors and is invited to choose whether to publish in closed or open access mode (OA option).

Once this choice has been communicated to the publisher, the publisher ‘holds the article pending’ until it receives confirmation of the affiliation of the corresponding author by the University Library System; once the confirmation has been received, the process of publication of the article in OA mode is initiated, without additional costs.

Types of articlesNo restrictions, Book Reviews only are excluded

Who bears the costs? The University Library System

De Gruyter

Duration of the contract: three-year (2020-2022)

Contract terms and conditions: the costs incurred by the University for the consultation of periodicals also cover those for open access publications by affiliated authors. The number of  OA tokens (articles) set in the contract does not provide for a pre-established distribution between the member institutions and it is not unlimited

Accessible content: the contract provides access to the titles of electronic journals included in DeGruyter Online content – complete eJournal Package

Where one can publish: All the authors affiliated with the University of Florence have the possibility to publish with open access in the hybrid journals, which are part of the complete eJournal Package, according to the modalities and the details that can be consulted on the publisher's website

Open access management: to submit the article to the chosen journal, the corresponding author must correctly select the affiliation to Unifi and use their institutional email address (@unifi.it), indicating also, if possible, their own ORCID. After the peer review phase, the corresponding author is informed of the existence of an agreement with the University that allows publishing the article accepted in open access mode without additional costs to the authors and is invited to choose whether to publish in closed or open access mode (OA option).

Once this choice has been communicated to the publisher, the publisher ‘holds the article pending’ until it receives confirmation of the affiliation of the corresponding author by the University Library System; once the confirmation has been received, the process of publication of the article in OA mode is initiated, without additional costs.

Types of articlesno restrictions

Who bears the costs? The University Library System

Emerald

Duration of the contract: five-year (2020-2024)

Contract terms and conditions: the costs incurred by the University for the consultation of periodicals also cover those for open access publications by affiliated authors. The number of OA tokens (articles)  set out in the contract does not provide for a pre-established distribution between the participating institutions and is not unlimited.

Accessible content: The contract provides access to the titles of electronic journals included in the Subscribed collections (Accounting, Finance & Economics eJournal Collection, Business, Management and Strategy eJournal Collection, Engineering eJournal Collection, HR, Learning & Organization Studies eJournal Collection, Marketing eJournal Collection, Operations, Logistics & Quality eJournal Collection, Public Policy & Environmental Management eJournal Collection)

Where one can publish: All authors affiliated with the University of Florence have the possibility to publish, with open access, in the hybrid journals subscribed and in the gold OA journals, through the Emerald Open Research platform

Open access management: to submit the article to the chosen journal, the corresponding author must correctly select the affiliation to Unifi and use their institutional email address (@unifi.it), indicating also, if possible, their own ORCID. The article submission process is managed by the publisher with guidelines specific for each journal.

After the peer review phase, the corresponding author is informed of the existence of an agreement with the University that allows publishing the article accepted in open access mode without additional costs to the authors and is invited to choose whether to publish in closed or open access (OA option) mode.

Once this choice has been communicated to the publisher, the publisher ‘holds the article pending’ until it receives confirmation of the affiliation of the corresponding author by the University Library System; once the confirmation has been received, the process of publication of the article in OA mode is initiated, without additional costs.

Types of articlesno restrictions

Who bears the costs? The University Library System

SCOAP3

Duration of the SCOAP3 project: Three-year (2020-2022)

What does the project entail?: It is an initiative launched by CERN in 2014 and has now reached the third phase (2020-2022) which is an international scientific collaboration between public research bodies and universities, aimed at supporting the costs of publishing in Gold Open Access journals of Particle Physics material.

This collaboration was formalized with the signing of a Memorandum of Understanding (MOU) by the University of Florence, subsequently ratified by agreements between CRUI and INFN, which represents the reference institution for Italy.

The costs for the financing of the project are borne by the Universities, among which the University of Florence and research entities that subscribed to the journals included in the initial phase of the project and in the subsequent phases. 

Accessible content: Access to the full OA journals included in the project

Where one can be published: All authors affiliated with the University of Florence have the possibility to publish with open access, at no additional cost, in the following journals:

Chinese Physics C- IOP

The European Physical Journal C – Springer Nature

The Journal of High Energy Physics – Springer Nature

Nuclear Physics B - Elsevier

Physics Letters B - Elsevier

Physical Review C - APS Physics

Physical Review D - APS Physics

Physical Review Letters – APS Physics

Management of the open access: to submit the article to the chosen journal, the corresponding author must correctly indicate the affiliation to Unifi and use their institutional email address (@unifi.it), including also, if possible, their own ORCID. Specific indications are contained on the websites of the various journals (for example Physical Review C)

Types of articlesno restrictions 

Who bears the costs? The University Library System

Springer

Duration of the contract: five-year (2020-2024)

Contract terms and conditions: the costs incurred by the University for the consultation of periodicals also cover those for open access publications by affiliated authors. The number of OA tokens (articles)  set out in the contract does not provide for a pre-established distribution between the participating institutions and is not unlimited.

Accessible content: The contract provides access to the 2,344 titles of electronic journals included in the Springer Compact and Single Title Journal Subscriptions (including the Springer, Addis, Palgrave titles), available on the platform SpringerLink

Where one can publish: All authors affiliated with the University of Florence have the possibility to publish in open access in the 2,037 hybrid journals subscribed in accordance with the procedures available on the publisher’s website

Open access management: for the presentation of the article to the chosen journal  the corresponding author must correctly select the affiliation to Unifi and uses their institutional email address (@unifi.it), following the instructions defined by the publisher for the corresponding authors

After the peer review phase, the corresponding author is informed of the existence of an agreement with the University that allows publishing the article accepted in open access mode without additional costs to the authors and is invited to choose whether to publish in closed or open access mode (OA option).

Once this choice has been communicated to the publisher, the publisher ‘holds the article pending’ until it receives confirmation of the affiliation of the corresponding author by the University Library System; once the confirmation has been received, the process of publication of the article in OA mode is initiated, without additional costs.

Types of articles: original papers and review papers. Excludes brief communications

Who bears the costs? The University Library System

Wiley

Duration of the contract: (01/07/2020-31/12/2023)

Contract terms and conditions: the costs incurred by the University for the consultation of periodicals also cover those for open access publications by affiliated authors. The number of OA tokens (articles)  set out in the contract does not provide for a pre-established distribution between the participating institutions and is not unlimited.

Accessible content: The contract provides for access to the titles of electronic journals included in the Wiley Online Library Database Collection

Where one can publish: All the authors affiliated with the University of Florence have the possibility to publish with open access in the hybrid journals subscribed according to the modalities that can be consulted on the publisher's website; Gold Open Access journals are excluded from the contract

Open access management: to submit the article to the chosen journal the corresponding author must correctly select the affiliation to Unifi and use their institutional email address (@unifi.it), indicating also, if possible, their own ORCID.

After the peer review phase, the corresponding author is informed of the existence of an agreement with the University that allows publishing the article accepted in open access mode without additional costs to the authors and is invited to choose whether to publish in closed or open access mode (OA option).

Once this choice has been communicated to the publisher, the publisher ‘holds the article pending’ until it receives confirmation of the affiliation of the corresponding author by the University Library System; once the confirmation has been received, the process of publication of the article in OA mode is initiated, without additional costs.

Types of articles: Original research articles and review articles

Who bears the costs? The University Library System

 

 

 
last update: 22-Nov-2021
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